The National Library of Jamaica invites applications from suitably qualified persons to fill:
Position: Payroll Officer (FMG/AT2)
Salary Scale: $1,550,136 p.a.
Deadline: Thursday, February 29, 2024 @ 5 p.m.
Job Purpose
Under the direction of the Director Finance and Accounts the incumbent is responsible for the accurate and timely preparation of all salary related matters in accordance with established guidelines.
Key Responsibilities
Effects all salary payments by:
Checking and addressing matters relating to payroll and liaise with HR for any necessary adjustments.
Inputting new employee data into the payroll system;
Calculating and inputting allowances, increments, new appointments, and salary in lieu of leave
Prepares and prints employee pay register and advice
Uploads employees salary to the electronic banking system
Facilitates pension payments by:
Calculating and effecting payments
Preparing pension related documents
Uploading pension to the electronic banking system
Prepares salary deduction vouchers and letters
Prepares payroll journals and reconciliations
Prepares health insurance summaries
Prepares salary related statements, forms and letters
Prepares and submits statutory returns
Maintains an efficient filing system for all payroll related matters
Maintains loans registers
Prepares annual wage bill report
Assists with the preparation of the annual budget
Assists with the preparation of responses to audit queries
Prepares salary estimates and expenditure reports
Prepares statutory declaration reports
Assists with preparation of schedules for financial statements
Submits reports
Performs other related duties as assigned.
Performance Standards
Salary payments effected within specified time
Incidence of error and omission in salary payments
Pension payments effected within specified time
Salary deductions remitted within specified time
Payroll journals prepared within specified time
Payroll reconciliations prepared within specified time
Salary related statements, forms and letters prepared
Statutory returns submitted within specified time
Filing system maintained according to agreed standards
Wage bill submitted within specified time
Loan registers maintained within specified time
Reports submitted within specified time
Knowledge & Skills
Knowledge of the Financial Administration and Audit (FAA) Act
Knowledge of the Government of Jamaica’s staff policies and practices
Proficient in the use of relevant computer systems and applications
Qualification and experience
AAT Level 2; or
ACCA-CAT Level 2; or
Certificate in Accounting from a recognized University e.g. U-Tech; or
Associate of Science Degree in Accounting, MIND
Government Accounting Level 2, Modules 1-5, MIND
Two (2) years related work experience
Special Conditions Associated with the Job
Required to work outside normal working hours to include Saturdays