Human Resource Officer (GMG/ AM2)

The National Library of Jamaica invites applications from suitably qualified persons to fill:
Position: Human Resource Officer (GMG / AM2)
Salary Scale: $1,550,136 p.a.
Deadline: Thursday, February 29, 2024 @ 5 p.m.

Job Purpose  
Under the direction of the Director, Human Resource Management & Administration, the Human Resource Officer provides support in human resource functions such as the administration and benefit services to employees

Key Responsibilities – Technical: 
Processes leave application for vacation, departmental, sick, maternity and no pay for employees by:
Determining eligibility
Calculating/generating leave entitlement and resumption date
Monitors leave utilization and accumulation
Updating respective leave records
Records all approved leave
Prepares annual leave roster
Maintains a leave register
Informs the relevant personnel of approval of leave and resumption dates
Prepares leave reports for submission to Director Human Resource Management
Prepares correspondence for the implementation and adjustment of salary related matters
Maintains pension particulars for current and former employees by:
Calculating the quantum of pre-retirement leave for employees
Preparing schedule of employees eligible for retirement and all relevant
documents for pension submission
Maintaining schedule of deferred pension

Updates service records to reflect changes in salary, job title and classification and acting appointments
Administers the medical, life and personal accident insurance benefits for employees
Monitors the attendance records and prepares relevant correspondence
Prepares/collates the absenteeism and late report for employees
Administers the process for the issuing of staff identification cards
Ensures the maintenance of the personnel records reflecting all changes related to employees
Maintains an appropriate system to control and safeguard confidential documents, files and reports
Participates in the recruitment process by scheduling appointments, arranging and preparing the necessary documents as directed
Assists in providing advice on staff welfare and benefits to stakeholders
Monitors vehicle particulars for travelling officers
Participates in the development and execution of staff welfare programmes and events
Assists with the administration of the performance management records
Assists with the application process for loans, grants and exemption benefits
Consults with the relevant training /educational institutions to identify training and development opportunities for staff
Monitors the work experience and volunteer programme by:
Assigning individuals to the relevant departments
Monitoring attendance
Ensuring the submission of relevant documents upon completion
Reviews all HR documentation to ensure up to date information consistent with current policies
Exhibits professionalism, tact, diplomacy and confidentiality to promote good working relationship among staff members;
Keeps abreast of guidelines, policies, procedures and legislation impacting deliverables in areas of responsibility.
Performs any other duties assigned from time to time

Performance Standards/Indicators  
Leave processed within specified time
Leave monitored according to agreed standard
Leave roster and register prepared within specified time
Incidence of errors and omission in monitoring and processing leave
Retirement schedule prepared within specified time
Recruitment and selection process competed according to agreed standards
Recruitment and selection process completed within specified time
Pension submission generated according to agreed standards
Pension submission generated within specified time
Personnel records maintained according to agreed standards
Personnel records maintained within specified time
Service records generated according to agreed standards
Incidence of errors and omission in service records
HR documents updated within the specified time
Attendance and punctuality record generated within specified time
Incidence of errors and omission in punctuality records
Reports submitted within specified time

Required  Competencies /Skills/Knowledge 

Knowledge/Skills:
Sound knowledge of general office practice and procedure
Sound knowledge of government regulations specific to leave administration, and service records management
Excellent interpersonal, human relations and presentation skills
Good vision for details, methodical and resourceful
Be able to maintain confidentiality in the strictest sense

Qualification and experience  
Diploma/Associate Degree in Human Resource Management or relevant discipline
Training in GOJ Leave/Pension Administration
At least two (2) years related experience
Excellent Knowledge of Microsoft Office suite

Special conditions associated with the job

May be required to work outside of normal working hours to include weekends

Applications accompanied by detailed resume should be sent by Thursday, February 29, 2024 @ 5 p.m.:
Director, HRM & Administration
National Library of Jamaica
12 East Street
Kingston
Email: nljhrm@nlj.gov.jm

We appreciate all responses, however only shortlisted candidates will be contacted