FGM/AC2
Posted 2 days ago
Job Purpose
Under the direction of the Director, Finance and Accounts, the incumbent ensures that all payments are prepared correctly and promptly and to maintain documents related to payments in accordance with the Financial Administration and Audit (FAA) Act and NLJ guidelines.
Key Outputs
1. Purchase orders prepared
2. Payment vouchers prepared
3. Cheques prepared
4. Electronic transfers prepared
5. Correspondences prepared
6. Withholding Tax Certificates prepared
7. Cash book updated
8. Utility registers maintained
9. Vendor files maintained
10. Filing system maintained
11. Data entered
12. Reports submitted
Key Responsibilities
1. Facilitates all payments by:
a. Preparing purchase orders
b. Preparing payment vouchers
c. Preparing cheques and electronic transfers
d. Preparing correspondences for cheque disbursements
e. Preparing routine forms and letters
2. Prepares Withholding Tax Certificates
3. Updates all cash books electronically
4. Maintains utility payment registers
5. Maintains vendor files
6. Retains and organizes cheque stubs
7. Researches and resolves invoice or payment discrepancies and issues
8. Maintains filing system
9. Performs data entry as necessary
10. Prepares reports
11. Performs other related duties from time to time
Performance Standards
1. Purchase orders prepared according to agreed standards
2. Purchase orders prepared within specified time
3. Payment vouchers prepared within specified time
4. Cheques prepared within specified time
5. Electronic transfers prepared within specified time
6. Correspondences prepared within specified time
7. Withholding Tax Certificates prepared within specified time
8. Cash book updated within specified time
9. Utility registers maintained within specified time
10. Incidence of errors and omissions in vendor files
11. Filing system maintained according to agreed
12. Data entered within specified time
13. Reports submitted within specified time
14. Reports submitted according to agreed standards
Required Competencies/Skills/Knowledge
Core Competencies:
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Oral Communication – Level 2
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Written Communication- Level 2
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Teamwork & Cooperation – Level 1
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Customer & Quality Focus – Level 1
Technical Competencies
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Finance & Business Acumen – Level 1
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Data Management – Level 1
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Records Management – Level 1
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Information Communication Technology – Level 1
Knowledge & Skills
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Knowledge of the Financial Administration and Audit (FAA) Act
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Ability to pay attention to detail
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Sound knowledge of accounting principles, practices and procedures
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Sound knowledge in the use of relevant computer software applications
Qualification & Experience
1. 5 CXC subjects or equivalent including English Language and Mathematics/Accounts or
2. Module one (1) in Government Accounting Level 1
3. At least one (1) year working experience
Special Conditions Associated with the Job
Required to work outside normal working hours to include Saturdays
Applications accompanied by detailed resume should be sent by Friday, August 8, 2025@ 5 p.m.
Director, Human Resource Management and Administration
National Library of Jamaica
12 East Street, Kingston
Email: nljhrm@beta.nlj.gov.jm
We appreciate all responses, however only shortlisted candidates will be contacted