The National Library of Jamaica invites applications from suitably qualified persons to fill: Position: Assistant Archivist (PIDG/AR4) Salary: $2,803,771 p.a Deadline: Friday, December 19, 2025 @ 4p.m.

• Accessioned collection
• Collections for digitization identified
• Descriptive and technical metadata applied
• Collections in need of treatment identified
• Collections assessed/appraised
• Collections arranged and described
• Collections maintained
• Finding web created
• Environmental conditions monitored
• User services supported
• Collection care managed
• Key documentation developed.
• Finding aids maintained
• Reports submitted

• A Degree in Library and/or Information Science/Studies, Archives or Records Management
• Any other combination of training and experience that would yield the necessary skills need at this level

• Exposure to dust and moldy environment
• Required to wear the necessary PPE provided
• Exposure to colder than normal temperature in stock areas.
• Required to lift, bend and walk to arrange library material/resources
• May be required to work outside of normal working hours to include weekends & Public Holidays

  Applications accompanied by detailed resume should be sent by Friday, December 19, 2025 @ 4p.m.: Director, HRM & Administration National Library of Jamaica 12 East Street Kingston Email: nljhrm@nlj.gov.jm We appreciate all responses, however only shortlisted candidates will be contacted

The National Library of Jamaica invites applications from suitably qualified persons to fill: Position: Information Systems Manager (MIS/IT6) Salary: $5,198,035 p.a Deadline: Friday, December 19, 2025 @ 4p.m. Job Purpose Under the general direction of the Director, Technical Services & Network, the Information Systems Manager is responsible for the development, implementation and management of information communications systems and automated business processes to satisfy the information needs of NLJ Staff and customers. The incumbent is also responsible for providing library-related information & communication technology (ICT) services to libraries/information units in the Jamaica Libraries and Information Networks (JAMLIN). The Information systems manager has responsibility for monitoring ICT operational procedures and internal policy guidelines. Key Output 1. Stewardship of ICT Governance Frameworks (Policies & Procedures) 2. Leadership in Digital Transformation Initiatives 3. Maintenance of a Robust Cybersecurity Posture (Information Security Strategy) 4. Oversight of ICT Asset Management 5. Management of the ICT Business Continuity & Disaster Recovery Program 6. Provision of Technical Services and Support 7. Fostering of Staff Digital Literacy & Enablement 8. Operational Integrity of the Library Management System (LMS) 9. Coordination of National Partnership Support for the Jamaica Library & Information Network (JAMLIN) 10. Preservation and Development of National Digital Infrastructure (Union Catalogue) 11. Leadership in Team Development & Performance Management (Workplans, Reports, and Appraisals) 12. Strategic Sourcing & Vendor Management   Technical

1. Lead Cybersecurity and Data Privacy Efforts. Ensure 100% of critical IT systems and Infrastructure are covered by up-to-date, approved policies (Security, Data Governance, Disaster Recovery).  Maintain compliance with protecting corporate data, patron information and irreplaceable cultural assets.
2. Develop and Execute the IT Strategic Plan: Formulate and lead the implementation of a multi-year technology roadmap that is directly aligned with the National Library's strategic goals, ensuring technology acts as a key enabler for expanding digital public access, preserving Jamaican cultural heritage digitally, and fast-tracking the digitization of the National Collection.
3. Manage and optimize the KOHA LMS Ecosystem:Act as the product owner and subject matter expert for the KOHA Library Management System. This includes leading its implementation, integration, and configuration for external JAMLIN clients as a fee-based service, ensuring high availability and performance for both internal and hosted systems.
4. Drive Digital Service Innovation:Champion the development and adoption of new technologies and digital initiatives for Patrons and Stakeholders.  This includes overseeing the plans for the online Union Catalogue, public Wi-Fi, Digital archive, and the development of new web applications (e.g., the ISBN administration system for local publishers).
5. Oversee Business Continuity and Disaster Recovery (BCDR): Ensure the resilience of critical systems, maintain verified backups of all digital assets (especially irreplaceable cultural heritage resources), and conduct regular tests of recovery procedures.
6. Manage Enterprise Systems and Cloud Services:Oversee the entire technology stack, including network infrastructure, cloud services (Microsoft 365), servers, and storage. Ensure high availability, performance, and cost-effectiveness.
7. Own the Library Management System (LMS) and Core Applications: Coordinate implementations, upgrades, integrations, and vendor relationships to ensure these systems effectively support the NLJ and as the primary technical liaison for JAMLIN members.
8. Develop and maintain documentation for Information Systems and procedures.  Develop, review, and update all IT policies.  Chair the committee, appointed by the Board of Management, with responsibility for ICT Governance.

Management/Administrative

1. Provide technical participation in the development or acquisition of business and information systems.
2. Represents the Library’s technical interest in meetings, conferences, and other functions
3. Develop, implement, monitor, and report on Branch operational plans and budgets
4. Develop Annual budget for the branch to support the projected operational requirements

  Human Resource Management & Team Leadership

1. Lead and Develop the ICT Team: Ensure continuous improvement, innovation, and succession planning in operations.   Identify skills/competencies gaps and collaborate with the Director HRM&A to develop and implement staff development and Succession Plans for the branch.
2. Cultivate a Collaborative Culture: Promote strong working relationships between the INS branch and other branches, ensuring technology is viewed as a collaborative partner in achieving the library's mission.
3. Manage the performance targets and related activities of direct reports to include Work Plan formulation and periodic appraisals.

  Required Skills/Competencies

• Software-Defined Networking & secure network architecture (FortiGate)
• Hybrid/Cloud Infrastructure Management (e.g., Microsoft Azure, AWS) and Windows Server
• Integrated Cybersecurity & Resilience Planning: Develop & implement strategies (proactive threat management, automated backups, and disaster recovery plans)
• Microsoft 365 Ecosystem Administration (SharePoint, Power Automate)
• Core Networking & Advanced Security Protocols, including secure configurations for TCP/IP, DNS, DHCP and implementation of HTTPS/TLS and VPNs for secure remote access
• Virtualization & Containerization Technologies (e.g., VMware, Hyper-V)
• Multi-OS Environment Expertise: Proficiency in Windows Server, Linux distributions, and their management in on-premises, virtualized, and cloud contexts.
• Scripting & Process Automation for system administration and integration
• Database Management & Interoperability: Expertise in MS/SQL, cloud-native DBs (e.g., Azure SQL). Knowledge of APIs for system integration.
• Working knowledge of:
  • UNIX/LINUX and Windows operating environments.
  • DBMS, preferably IBM DB2 & MS/SQL.
• Excellent analytical, problem solving and decision-making skills

  QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in computer science / information technology OR the equivalent professional qualification.

• Minimum of (5) years’ experience in computer networking with systems analysis.
• Training in administrative principles and techniques of management
• Training in project management would be an asset

Successful candidate:

• May be required to work beyond normal working hours to include weekends
• Will required to travel both locally and internationally in the execution of official duties
• Must possess a valid driver’s license and operate a reliable motor vehicle

Applications accompanied by detailed resume should be sent by Friday, December 19, 2025 @ 4p.m.: Director, HRM & Administration National Library of Jamaica 12 East Street Kingston Email: nljhrm@nlj.gov.jm We appreciate all responses, however only shortlisted candidates will be contacted

The National Library of Jamaica invites applications from suitably qualified persons to fill: Position: Senior Archivist (PIDG/AR6) Salary: $6,333,301 p.a Deadline: Friday, December 19, 2025 @ 4p.m.

1. Collection Appraised
2. Inventory developed.
3. Historical documents and archival materials collected, authenticated and appraised.
4. Archives for the collection were created and maintained for easy retrieval of information.
5. Historically significant, origin, and value of archival materials researched and recorded.
6. Protocols and public guidelines towards accessing and using archive materials established.
7. New materials and work towards their acquisition and display discovered and located.
8. Collections for digitization identified.
9. Collections in need of treatment identified.
10. Collections accessioned.
11. Finding aid created
12. Environmental conditions are managed.
13. Reports compiled and submitted.
14. Budget prepared and submitted.
15. Exhibitions curated.
16. Circulation system maintained.
17. Metadata structure defined.
18. Special Collection described.
19. Special collections catalogued.
20. Special Collection indexed.
21. Special Collection accessible.
22. Special Collection digitized.
23. Special Collection preserved.
24. Training workshops delivered.
25. Policies and procedures developed.
26. Policies and procedures implemented.
27. Collection audits conducted.
28. Risk management conducted
29. Environmental conditions monitored
30. Environmental conditions satisfactorily maintained.
31. Library visit requests satisfied.
32. Client requests managed.
33. Data management controlled.
34. Research queries managed.
35. Governance legal and regulatory system compliant.

• Graduation from a recognized University in History, especially West Indian History the Humanities or Library Studies with post graduate training in Archives Administration
• Three (3) years related working experience.
• Experience working with archival materials in non-traditional formats and of cultural significance.

• Exposure to dust and mouldy environment
• Required to wear the necessary PPE provided
• Exposure to colder than normal temperature in stock areas.
• Required to lift, bend and walk to arrange library material/resources.
• Required to work outside of normal working hours to include weekends and Public Holidays.

The National Library of Jamaica invites applications from suitably qualified persons to fill: Position: Auditor (FMG/AS2) Salary: $4,266, 270 p.a Deadline: Friday, December 19, 2025 @ 4p.m.  

• Organisation reviewed
• Audits conducted
• Substantive testing, analytical evaluations, and sampling of financial and operational data to identify potential risks performed.
• Financial & HRM and Administration records reviewed and verified
• Inspection conducted (fixed assets)
• Financial and Accounting practices and procedures appraised
• Interviews conducted
• Audit fieldwork planned
• Liaison activities to acquire Branch information conducted
• Audit finding documented and reported
• Audit records system maintained
• Audit working papers, schedules and supporting documentations for audit engagements prepared and submitted
• Standard Operating Procedures prepared
• Annual/Quarterly/Monthly Reports prepared
• Individual work plan developed

• Bachelor’s Degree in Finance, Accounting, Management Studies, Public Sector Management, Public/Business Administration, or a related discipline, OR
• Association of Certified Chartered Accountant (ACCA) Level 2;

• Associate Degree in Accounting or Business Administration; AAT Diploma, ACCA-CAT Level 3 or equivalent qualification; plus at least two (2) years auditing or accounting experience

• May be required to work in areas with varying temperatures, including low-temperature environment, exposure to dust and heat etc. from examining files and documents
• May be required to travel to attend conference, seminars and meetings
• Fast paced environment with ongoing interactions with critical stakeholders and meeting tight deadlines which may result in high degree of pressure on occasions

  Applications accompanied by detailed resume should be sent by Friday, December 19, 2025 @ 4p.m.: Director, HRM & Administration National Library of Jamaica 12 East Street Kingston Email: nljhrm@nlj.gov.jm We appreciate all responses, however only shortlisted candidates will be contacted

The National Library of Jamaica invites applications from suitably qualified persons to fill: Position: Records Manager (PIDG/RIM5) Salary: $3,501,526 p.a Deadline: Friday, December 19, 2025 @ 4p.m. Job Purpose   The incumbent is responsible for developing, implementing, monitoring and maintaining the records and information management programme throughout the NLJ in compliance with policy, procedures and standards of the Jamaica Archives and Records Department (JARD). The Incumbent is required to manage the records throughout the records management lifecycle within the required legal and regulatory framework. Key Outputs   Functional classification system created and maintained Retention schedule developed and implemented Retention/Disposition List generated and shared with JARD for approval Reports prepared Record Audit conducted Official Files created Record keeping systems organized and maintained Incoming and outgoing mail processed Mail register established and maintained Stamp impress monitored and balanced Values documented (value book) Training and development programmes delivered Information asset inventory developed and maintained Preserve vital records Key Responsibilities  Professional/Technical  Manages the appraisal, retention, disposal, storage, maintenance and other aspects of the library’s Records Management programme; Establishes and maintains a functional records management business classification scheme Maintains and supports the implementation of retention schedules to ensure the systematic review and disposition of records, including the transfer of records to the Jamaica Archives and Records Department. Carries out frequent reviews of existing retention schedules to ensure that they are compliant with relevant legislation, records management best practice and support the operational needs of the National Library of Jamaica Organises the disposal of records in accordance with their retention schedule. Develops and implements the policy and procedural framework to guide staff in the management and use of records Reviews and approves requests for records disposition; coordinates transmittal and disposition of agency records according to GOJ guidelines Directs and coordinates the transfer, storage and disposal of inactive administrative records. Conducts surveys and reviews to ensure compliance with the record management procedures and standards. Provides advice/recommendations on the ongoing organization and storage of material to facilitate planning for future needs; Ensures compliance with record keeping requirements resulting from legislation, audit rules and other relevant regulations; Keeps current with emerging document management trends and current dominant technologies in Records Management Develops and implements a structured records management training and development programme. Reviews the organization of all incoming documents according to a functional classification scheme; Maintains security and confidentiality of records Reviews and authorizes the transfer of files to a secondary storage facility; Coordinate with the IT Branch to procure/develop a user-friendly, computer-aided records management system to include file tracking and access control Coordinate and lead the library’s Records & Information Management (RIM) committee for the development and implementation of the GOJ RIM policy Operates a centralised mail management service for the National Library of Jamaica by: Receiving all incoming correspondence by ensuring that all mails addressed to the Library are opened, recorded, stamped and routed to the appropriate officer/branch for action Ensure that confidential mails are recorded and routed unopened Dispatched for post all outgoing mails Manages and reconciles the stamp impress Maintains value book for cheques received for the Library Dispatches the drivers and attendants with outgoing mail for delivery Management/Administrative  Compiles an Access to Information Manual containing dissemination of functions, duties, services of the Library and procedures for obtaining documents in sufficient detail to facilitate requests for access to records/information; Maintains and oversees Attendance Records; Prepares Annual/Quarterly/Monthly/Periodic Reports; Contributes to the development of the Branch’s Strategic and Operational Plan and Budget; Prepares performance and other reports as required; Participates in meetings, seminars, workshops and conferences as required; Prepares Workplans for direct reports To contribute towards the development and delivery of a records management training and awareness programme To ensure business continuity in the event of a disaster Human Resource  Manages the welfare and development of direct reports through the preparation of performance appraisals and recommendation of required training and development programmes as necessary Provides leadership to staff through effective objective setting, delegation, and communication Provides guidance to staff through coaching, mentoring, and training, providing assistance and support as needed Participates in the recruitment of staff Ensures that staff is aware of and adheres to the policies, procedures and regulations of the Department Supervises all staff in the Registry Participates in the orientation of new employees and fieldwork students as directed. Maintains harmonious relationships with colleagues Implement occupational health and safety programme within the registry Customer Service  Maintains customer service principles, standards and measurements; Identifies and incorporates the interest and needs of customers in business process design; Performs all other related duties and functions as may be required from time to time. . Required Competencies/Skills/Knowledge  Core Competencies: Oral Communication Written Communication Teamwork & Cooperation Customer & Quality Focus Technical Competencies: Records Management; Databases & Software Excellent knowledge of relevant legislation (ATI Act and Archives Act) Information Communication Technology Planning & Organizing Leadership SKILLS/COMPETENCIES  Sound knowledge of the GOJ Records and Information Management Policy, Procedures and Standards Sound knowledge of international information governance requirements Knowledge of access to information and data protection requirements Working knowledge of disaster mitigation, preparedness, and response Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities Knowledge of office management and administrative procedures and practices Knowledge of research and statistical methods and techniques Ability to compose correspondence and reports Ability to work independently and make sound and reasoned decisions Advanced IT skills in relation to Word, PowerPoint, and Excel Qualification and Experience   Degree in Archives & Records Management or Degree in Library and Information Studies with Certification in Records Management. Two (2) year related working experience Special conditions associated with the job   Working environment involves possible exposure to dusty conditions Require to do some amount of lifting, bending, stooping and walking in the performance of duties Applications accompanied by detailed resume should be sent by Friday, December 19, 2025 @ 4p.m.: Director, HRM & Administration National Library of Jamaica 12 East Street Kingston Email: nljhrm@nlj.gov.jm

We appreciate all responses, however only shortlisted candidates will be contacted